Cloud Portals & Document Management
Documents scattered across email, personal Drives and USB sticks: it works until something happens. A private portal brings order, security and accountability.
Service sheet
- For
- Medical and professional practices, SMEs
- Stack
- Nextcloud · dedicated server · HTTPS
- Security
- Permissions, backups, managed updates
- Data
- On a dedicated server, in Europe, yours
The problem
The problem
Medical reports sent by email, contracts on personal Drive accounts, three versions of the same file in three places: "spontaneous" document management holds up until an inspection, a dispute, or an employee leaving with the credentials.
For anyone handling sensitive data (medical practices above all) the problem is double: besides the disorder there is liability. "Where is patient data and who can see it?" is a question you must be able to answer, by law and by seriousness.
We build private portals on Nextcloud and dedicated servers: each user sees only their folders, every access is logged, backups and updates are managed. We did it for a medical practice with hundreds of patients: non-technical users work with it daily, without support tickets.
The benefits
What you gain, concretely.
- V/01
Your data, on your server
No personal accounts or platforms that change terms: the portal runs on a dedicated server, in Europe, registered to you.
- V/02
Granular permissions
Each user sees only what belongs to them: per-client or per-patient folders, staff roles, expiring shares. All logged.
- V/03
Simple for the people using it
Essential interface, browser or app access, training included. Designed for non-technical users: if it needs a 50-page manual, it is wrong.
- V/04
Managed backups and updates
Regular, verified backups and security updates applied by us. "We will get to it" is not a backup strategy.
- V/05
Defensible GDPR
You know where the data is, who accesses it and since when: the concrete basis for answering data subjects and authorities. With your privacy consultant, we speak the same language.
- V/06
A clear annual fee
Maintenance, monitoring, security and support in one defined annual fee. No surprises, no emergency call-out invoices for avoidable problems.
How we work
Our working method, step by step.
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Flow analysis
Who produces documents, who must see them, how long they must be kept: we map real flows before touching technology.
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Structure and permissions
We design folders, roles and access rules around how you actually work. The right structure prevents future disorder.
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Installation and hardening
Dedicated server, HTTPS, security configuration, automatic backups. The portal is born protected: it is not secured afterwards.
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Data migration
We move the existing archive (Drive, NAS, email) reorganising it into the new structure. You migrate order, not chaos.
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Training and operations
We train the staff on daily use and stay operational with ongoing maintenance, monitoring and support.
FAQ
The questions we hear most often.
Control and accountability: on a dedicated portal the data sits on your server, with permissions you decide and logged access. Consumer services are fine for personal files; client and patient data demand different guarantees.
On a dedicated server in a European data centre, registered to your business. You always know where it is, who accesses it and with which permissions, exactly what you need when someone asks formally.
Yes: for the end user it is a login page with a username and password, showing only their folders. Patients of a medical practice use it daily with no technical skills. Simplicity is a project requirement, not a hope.
Monitoring often alerts us before you notice; regular backups let us restore a file or the whole system. Faults and surprises are covered by the management fee: no surprise invoice per intervention.
The portal gives you the technical instruments GDPR requires: access control, traceability, data in Europe, backups. Full compliance also involves your processes and paperwork (registers, notices): we gladly work on that with your privacy consultant.
An annual fee covering server, maintenance, updates, monitoring and support, defined before starting based on users and storage. The real alternative (managing it "when needed") always costs more, just at worse moments.
Contact
Let's talk.
Tell us the context and the goal: you get an honest technical opinion, not a sales call.
- A personal reply, not a sales pitch
- Quotes with clear, measurable line items
- If it's not our field, we'll tell you